Neighbourhood Plan Privacy Notice

When you attend a consultation event or return a survey or consultation document, the information you provide (personal information such as name, address, email address, phone number) will be processed and stored so that it is possible to contact you and respond to your correspondence and provide information relating to the Neighbourhood Plan. Your personal information will not be shared with any third party.

When you contact us

The information you provide (personal information such as name, address, email address, phone number, organisation) will be processed and stored to enable us to contact you and respond to your correspondence, provide information and/or access our facilities and services. Your personal information will be not shared or provided to any other third party.

The Councils Right to Process Information

General Data Protection Regulations Article 6 (1) (a) (b) and (e) Processing is with consent of the data subject or Processing is necessary for compliance with a legal obligation or Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Information Security

Southam Town Council has a duty to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies. Copies of these policies can be requested. We will only keep your data for the purpose it was collected for and only for as long as is necessary. After which it will be deleted. (You many request the deletion of your data held by Southam Town Council at any time).


We will not process any data relating to a child (under 13) without the express parental/ guardian consent of the child concerned.

Access to Information

You have the right to request access to the information we have on you. You can do this by contacting our Town Clerk

Information Correction

If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact our Town Clerk to request this.

Information Deletion

If you wish Southam Town Council to delete the information about you please contact our Town Clerk to request this.

Right to Object

If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact our Town Clerk to object. Rights Related to Automated Decision Making and Profiling Southam Town Council does not use any form of automated decision making or the profiling of individual personal data.


If you have a complaint regarding the way your personal data has been processed you may make a complaint to our Town Clerk and the Information Commissioners Office Tel: 0303 123 1113


In accordance with the law, Southam Town Council only collect a limited amount of information about you that is necessary for correspondence, information and service provision. Southam Town Council do not use profiling, we do not sell or pass your data to third parties. Southam Town Council do not use your data for purposes other than those specified. Southam Town Council make sure your data is stored securely. Southam Town Council delete all information deemed to be no longer necessary. Southam Town Council constantly review our Privacy Policies to keep it up to date in protecting your data. (You can request a copy of our policies at any time).